Free Inventory Management Software for Small Businesses
Stock that updates itself from your GST invoices, challans and purchase bills, with every number traced to the bill behind it.
- Free, no credit card
- Opening stock from Excel
- GST-ready stock register
Stock management, built into your billing
No separate stock app to keep in step: the bills you already make move your stock, and every number shows where it came from.
Stock updates itself from your bills
Save an invoice and the goods go out; record a purchase bill and they come in. Edit or delete a bill and the stock corrects itself, with nothing to copy into a stock book.
- InvoiceOut of the godown
- Delivery challanHeld, still yours
- Credit noteReturns come back
- Purchase billInto the godown
A ledger behind every number
Every item has its own stock ledger: date, document, in, out and balance. Each line links to the bill that caused it.
Goods on challans still counted
Goods out on a job work, approval or exhibition challan stay yours: counted in your stock and its value, not as sold.
Purchase bills from your orders
Record the vendor's bill from the purchase order, filled in with what's still to come. The order shows "Received 30 of 50" and closes once it all arrives.
Adjustments with a reason
Damaged, lost or stolen goods, free samples or a count correction, each with its reason. Those that need ITC reversed are flagged "ITC to reverse".
Low and out-of-stock alerts
Set a reorder level for each item: at or below it, the item is marked Low, and Out of stock once it runs out. The item picker shows what's left as you bill.
Stock value at purchase cost
Valued at average purchase cost, without the GST you claim back, and the working is shown: 262 × ₹62.00.
Warn or block negative stock
Billing more than you have? See which items are short before you save and carry on, or block such sales outright.
Opening stock from Excel
Bring in your items with their opening stock, its cost and date, purchase price and reorder level from an Excel file.
GST-ready stock records
Built around CGST rule 56: opening stock, goods in and out, and losses, write-offs and free samples. No entry is ever overwritten.
How inventory works in CredHill
Switch on Track stock for your goods
In Item Master, turn on Track stock for an item and enter what you have today, its cost per unit and the date. A long list? Import your items from Excel with their opening stock.
Bill the way you already do
Invoices take goods out, delivery challans hold them, credit notes bring returns back and purchase bills bring new stock in, each as you save it. There's no separate stock book to keep.
See your stock, and why it is what it is
The stock summary shows every tracked item's stock, what's running low and what it's all worth. Open an item for its ledger, where every line links to the bill that moved it.
Inventory in CredHill vs a register or Excel
A register or a spreadsheet keeps stock only as well as you copy every bill into it.
| CredHill | Register or Excel | |
|---|---|---|
| Keeping it up to date | CredHill: Updates itself when you save an invoice, challan, credit note or purchase bill | Register or Excel: Written up by hand after every sale and purchase |
| When a number looks wrong | CredHill: Every ledger line links to the bill that caused it | Register or Excel: Search page by page, or row by row |
| Fixing a mistake | CredHill: Edit the bill and the stock corrects itself; the old line stays, marked Edited | Register or Excel: Crossed out in a register, overwritten in Excel |
| Goods out on a challan | CredHill: Held, and still counted as your stock | Register or Excel: Easy to forget, or written off as sold |
| Stock value | CredHill: Average purchase cost without GST, with the working shown | Register or Excel: Worked out by hand, with formulas to keep right |
| Running low | CredHill: Items at or below their reorder level are marked Low | Register or Excel: Noticed when the shelf is empty |
Frequently asked questions
Is CredHill's inventory software really free?
Yes. Stock tracking is part of CredHill, with no paid plan to buy and no credit card needed. It stays off until you switch on Track stock for an item, so if you don't need it, your bills look exactly as they do today.
Stock kaise maintain kare?
Keep one record per item that changes with every bill: purchases in, sales and challans out, returns back in, and damaged or lost goods written off with a reason. In CredHill you enter each item's opening stock once (or import it from Excel) and switch on Track stock; from then on your invoices, challans, credit notes and purchase bills keep it up to date.
Is a stock register mandatory under GST?
Yes, if you're registered and deal in goods. Section 35 of the CGST Act asks every registered person to keep an account of their stock, and for regular taxpayers rule 56(2) lists what it shows: the opening balance, goods received and supplied, goods lost, stolen, destroyed, written off or given away as gifts or free samples, and the balance. Entries mustn't be overwritten, records kept electronically need a log of every edit and deletion, and they're kept for 72 months from the due date of that year's annual return. Goods you can't account for can be taxed as if you had supplied them.
How do I see how much stock is in my godown?
Open Inventory → Stock Summary. It lists every tracked item with its stock in the godown, the stock held on challans, its value and its reorder level, with tabs for items running low and out of stock. Open an item to see its ledger: every line, with the bill that moved it.
What happens to goods sent on job work or approval?
They're still yours, so CredHill doesn't count them as sold. Goods on a delivery challan for job work, on approval, for an exhibition, demo or repair, or to your other premises move to held stock: counted in what you own and its value, but not in what you can sell. Mark the challan returned and they're back in the godown; turn an approval challan into an invoice and the invoice takes the goods from the challan, so nothing is deducted twice.
How is stock value calculated?
At average purchase cost: what you paid for your opening stock and purchase bills, divided by the quantity bought, times the quantity you own, goods held on challans included. GST you can claim as input tax credit isn't part of the cost; GST you can't claim is. Selling prices never change the value.
Purchase bill entry kaise kare?
Open the purchase order and choose More → Record bill / Receive goods: the bill opens with each line still to come, at the order's rate. Add the vendor's bill number and date, the day the goods arrived and whether input tax credit is available, then save. The goods come into stock and the order shows what has arrived, like "Received 30 of 50". No purchase order? Go to Purchases → Purchase Bills and choose Record Purchase Bill.
Can I bill an item that's out of stock?
Yes, unless you choose otherwise. Shops often bill before the purchase is entered, so by default CredHill shows which items are short and lets you save anyway. Prefer a hard stop? In Invoice Settings → Inventory, choose "Block the save", and a sale that would take stock below zero isn't saved.
Free tools and guides
Make an invoice, delivery challan, purchase order or credit note free, with no sign-up to build it.
Guides to GST invoicing, delivery challans, purchase orders and more: read the CredHill blog.
Last reviewed .